For the establishment and operation of a Private School (Pre-Primary, Primary or Secondary) in the Republic of Cyprus, an approval by the Minister of Education, Culture, Sports & Youth must be obtained.
Types of Private Schools
A private school cannot be established:
(a) by a civil servant or official of a legal person governed by public law or an official of the Republic or another Member State, in active employment;
(b) by a secondary school teacher, primary school teacher or other public school teacher, in active employment;
(c) by a person convicted of a serious offence involving a lack of honesty or moral obscenity;
(d) by an educational or civil servant of the Republic or another Member State who has been dismissed or whose services have been terminated in the past, by the public service or any service of the Republic or another Member State or legal person governed by public law of republic or a Member State or body of the European Union, due to serious disciplinary misconduct;
(e) by a person employed by another Government or body;
(f) where, on the basis of the documents submitted and in accordance with the opinion of the Advisory Committee, it appears that the establishment of the school is not intended to serve educational needs within the Republic;
(g) a general or limited partnership whose partner is a civil servant or a public school teacher;
(h) by a limited liability company or any legal person established under the laws of the Republic of which a shareholder or consultant or partner is a civil servant or a public school teacher.
(Where To Apply)
The forms can be submitted either through the PSC Cyprus or by contacting directly the competent authority:
Ministry of Education, Culture, Sports and Youth
Primary Education Directors´ Office
Kimonos & Thoukydides Corner
Tel. +357 22800804, +357 22800918
Fax +357 22 800869
(Which Certificates Must Be Submitted)
At least one year before the establishment of the private school, the applicant must submit the application forms ΙΕΔΜ 2, ΙΕΔΜ 3 & ΙΕΔΜ 4 (in the ‘Related Documents’) for the establishment and operation of a private school. The application forms along with other relevant documents can also be downloaded from the website of the Ministry of Education, Culture, Sports and Youth.
In case of a summer school the application for operation must be submitted three months before the start of its operation. In the event that an already approved Private School wishes to extend its function as a summer school, without variations in the programme of teaching subjects/curriculum and teaching staff, it is not obliged to obtain approval.
The IEΔM 2 application form for the establishment of a Private School must be accompanied by the following documents:
(Fees Applicable & How to Pay)
There are no fees for submission of applications or for the issuance of the Operation License to be issued.
The applicant is informed regarding the authorisation decision within ten months from the date that the application form and supporting documents were duly submitted.
Private Schools Advisory Committee
Given that the applications and the supportive documents have been duly submitted, the Private SchoolsAdvisory Committee will examine the application and recommend to the Minister of Education, Culture, Sports and Youth the approval or non-approval of the Private School. Only when an approval for the establishment and operation of a Private School is granted, the school will be officially registered in the registries of the Ministry of Education and Culture and the owner will receive the Establishment and Operation certificates. The Committee advises the Ministry on any issue concerning the operation of private schools.
The license is valid for an unlimited period of time.
However, It is noted that in case the provisions of the legislation and/or the obligations relating to the normal and uninterrupted operation of the Private School are violated, its license may be revoked or cancelled at any time. For more information please see 'Revocation or cancellation of the Private School Operation License' in 'Obligations and Supervision'.
Obligations and Supervision
(Legislation & Obligations)
(Which Law Applies)
"Ο περί Ιδιωτικών Σχολείων Νόμος του 2019 (147 (Ι)/ 2019)"
(What Are My Obligations)
A private school, irrespective of the type, must, in compliance with the provisions of the Law and the Regulations adopted under the Law, to have approved operating regulations, which are consistent with the structure, content and general philosophy of the corresponding regulations of public schools.
Study Programmes Guide
Every year, and prior to student registrations, the owner of a private school is obliged to issue a study programmes guide with the following information:
For private kindergartens:
(i) The type of school, the grade and the curricula offered accordingly in the course of the kindergarten and pre-primary studies.
(ii) the objectives, duration of study, lessons taught, the content of each course, the teaching periods per week, the supporting teaching or special education and education, the duration of the teaching period, the language of instruction, the certificate of attendance, the indicative, awarded after successful completion of the studies and, in general, any other information to provide sufficient information on each curriculum offered
(iii) detailed information on scholarships containing, inter alia, the number, amount, duration and selection criteria of the fellows
(iv) the calendar of each school year
(v) the preliminary list with the name and academic or other qualifications of the Director and key staff and faculty members, the specialization or specialties and the course or courses, which each teaches each of the Them
(vi) the amount of tuition fees, registration rights and any other financial burdens of the student per year until he/she finishes his or her or her/her or her/her or her senior year in kindergarten, and the way in which they are paid, the school's policy on the return of tuition fees to case of termination of attendance
(vii) the name, head office of the school and the legal head of the school
(viii) data on school premises and equipment, as well as information on the premises and facilities of the school, including the offices of administrative and teaching staff, the classrooms, the sports, hygiene and entertainment areas as well as first aid services by an active trainer of an approved first aid provider
(ix) a detailed explanation of the benefits that the school will provide in relation to special education and education and in particular the conditions for admission of children in accordance with the provisions of the Education and Education of Children with Special Needs Law and the Education and Education of Children with Special Needs Regulations
(x) any other information shall be determined by the Minister by a notification published in the Official Journal of the Republic
Titles of Studies, Indicative Reports and School Leaving Certificates
Each private school is obliged to issue certificates of attendance, progress sheets, indicative and baccalaureate, the type of which must be approved by the Minister and the content of which must comply with the competent authority's instructions on personal data matters:
The owner, principal and members of private school teaching staff are obliged to allow the competent officials of the Ministry to enter the school and classrooms at the time when the school operates, in order to inspect and verify:
(a) compliance with the conditions of establishment and operation of the school;
(b) the employment of the necessary staff;
(c) compliance with the specified timetable and analytical programme;
(d) the teaching work carried out;
(e) any shortcomings and measures taken by those responsible for addressing these deficiencies, for the sake of the better functioning of the school;
(f) compliance with the internal regulations for the operation of the school;
(g) the suitability of the premises;
(d) the compliance of the private school with the provisions of this Law and the Regulations, adopted pursuant to it.
The inspection provided for above shall be carried out at least once a year and a report shall be drawn up for this inspection by the competent official who carried out it submitted to the Minister.
Revocation or cancellation of the Private School Operation License
Revocation or cancellation of the authorisation may apply if:
(i) ceased to exist any conditions required under this Law and the Regulations adopted pursuant to this Act for its establishment and operation;
(ii) its function is detrimental to public morals, public safety or public health;
(iii) the provisions of this Law or regulations adopted pursuant to this Law or regulations adopted pursuant to this Law are systematically violated;
(iv) does not fulfil its obligations relating to its normal and unhindered operation, compliance with the conditions relating to the drivers of study and the internal regulations of the operation of the private school as to the students' students' students' students.
Before the first registration of each student, both the owner or authorised person agrees in writing with the parents/guardians on the total amount of approved tuition fees, fees or other rights to be paid to the school until the completion of the student's attendance, with a comprehensive and detailed financial situation. This agreement shall include any financial obligation of the parents/guardians, including the costs
they concern the daily attendance of the student, such as the purchase of books, uniforms, participations in events, competitions, excursions etc.
The owner of each school, by the end of December of each year, sends to the competent authority the amount of tuition fees, fees and other rights charged to students for the next school Year, who are enrolled for the first time in the Private School in any class of all levels of education
The owner or headmaster of a private school shall keep a record from his establishment, both in paper and electronic form, where possible, according to the type specified by the Minister containing the following:
(a) register of pupils (essential and in paper form)
(b) protocol (Inbox -- Outgoing)
(c) General -- Special Control book
(d) an Entrance Exam Book
(e) book of Inquisitors/Promoted Persons
(f) Certificate book
(g) The Test Book
(d) book Taught and Examiner Matter
(i) School calendar
(i) staff presentation
(k) Library registration file
(1b) course allocation book
(m) book of practices of the Faculty Association
(n) a book of disciplinary board practices
The owner or any representative by the same person must issue an invoice and proof with a serial number on tuition fees, registration rights or any other rights.
Teaching Staff of the Private School
It is compulsory to hire a qualified headmaster/headmistress as well as teaching staffs. More specifically, the headmaster/headmistress and every member of the teaching staff should fulfil the same academic qualification criteria as those required for the headmasters/headmistresses and the teaching staff of public schools A personal record form must be completed by every member of the teaching staff of the Private School (Form Ι.Ε.Δ.Μ..3).
Operational information of the Private School
• submitting every year the teaching staff list etc;
• notifying the Ministry of Education and Culture for any changes taking place concerning the operation of the Private School.
Cyprus Association of Authorised Private Kindergartens
18 Kyriakou Matsi Str., 1035 Nicosia
Tel.: + 357 22436466
Fax: +357 22349193
Association of Degree Holders-Owners & Directors of Private Kindergartens &
Cyprus Association of Owners of Kindergarten & Nursery Schools
P.O.Box 21657, 1511 Nicosia
Tel.: + 357 22 665102
Fax: + 357 22669459