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Operation of a Private Institute



In order to establish and operate a Private Institute in the Republic of Cyprus , an approval by the Minister of Education, Culture, Sports and Youth must be given.

Hide details for Eligibility CriteriaEligibility Criteria

Permission to establish and operate a Private Institute in Cyprus can be given to natural or legal persons of a Cypriot nationality or citizens of other member states of the EU. Non EU citizens can also establish a private institute upon the approval of the Minister of Education, Culture, Sports and Youth.

Hide details for Application ProcedureApplication Procedure

In order to apply for the establishment and operation of a private Institute, application forms i.e. Application for the establishment and Application for the operation of a private institute (see related documents) must be submitted to the Ministry of Education, Culture, Sports and Youth.

Ministry of Education, Culture, Sports and Youth
Department of Secondary Education
Kimonos and Thoukydides Corner
1434 Nicosia
Tel.: +357 22800945, +357 22809512
Fax : +357 22428268
Email: circularsec@schools.ac.cy
Website: http://www.moec.gov.cy

Choosing a name of private institute and registering to the Registrar of Companies and Official Receiver
The private institute should be registered as a company with a commercial name at the Registrar of Companies and Official Receiver. The term “private institute” must precede the name given. The certified copy must accompany the application.
The registered name cannot include terms like “Academy” “Academic” “National” “Pancyprian”
The registered name should not be misleading in terms of the level and the type of the private institutes.
The registered name must distinguish itself from the names of other private institutes.

Finding a suitable building must be a primary goal:

  • it is necessary to obtain permit from the Headquarters of the Department of Town Planning and Housing which will be based on the Streets and Buildings Regulation Law;
  • it is also necessary to submit a building permit the last approval of which should state that the building will be used as a private institute. Additionally, it is required to send a use permit of the private school which will be based on the Municipal Law 111/85;
  • the building should be suitably furnished and use the right equipment for the appropriate functioning of a private institute;
  • Fire Safety Certificate.

Staff of the private institute
It is compulsory to hire qualified headmaster/headmistress as well as teachers. Every member of the teaching staff should hold a recognised University degree/ title on the specific subject they will be appointed to teach. The completed personal record form for every teaching staff member of the Private Institute should be submitted to the Ministry of Education and Culture. All record forms should be submitted as official certified printouts. It is also required to submit along with the degree transcript, the certified official study programme transcript. A clear criminal record should accompany the application.

Curriculum programme
A curriculum programme of the subject or subjects which will be taught must be submitted. A satisfactory programme includes the following:
  • Aims and Objectives (which group of students it is addressed to);
  • Content/Material;
  • Timing – Teaching Periods per unit;
  • Methodology;
  • Course books;
  • Timetable.

Criteria for a satisfactory Syllabus for foreign languages for Private Institutes

1. General aims and objectives of the curriculum based on the age of the students

2. Targeted skills/abilities (language and communicative skills according to the level and skill scales of the Common European Framework of Reference for Languages (CEFR) of the Council of Europe.

3. Content / Syllabus (coursebooks and additional material which is in accordance with the CEFR levels for languages)

4. Teaching periods per year/per week and by unit

5. Coursebooks

6. Methodologies (teaching approach and methodology, activities, tasks etc.)

7. Technological support (PC / interactive activities over the internet etc.)

8. Modes of Assessment

Student fees
The owner should state to the Ministry of Education, Culture, Sports and Youth the fees and then should ensure an approval every academic year for possible increase of the fees.

The Advisory Committee of Private Education examines the application and together with the Minister of Education, Culture, Sports and Youth gives approval, only if the application meets all requirements and terms with reference to the law.

The opening of the private institute should take place only after its approval.

The applicant is informed regarding the authorisation decision within ten months from the date that the application form and supporting documents were duly submitted. 

Hide details for Obligations and SupervisionObligations and Supervision
Private Institutes are obliged to comply with the provisions of the Private Institutes Law and Regulations, as periodically amended or replaced, and specifically, among others, with the following:

It is obligatory to have a sign

Outside the building showing the commercial name of the institute with the phrase “private institute” preceding the name given.

The phrase “private institute”

Must precede the commercial name at the stamp used by the institute, as well as at all signs, advertisements, certificates and other documents published or issued by the private institute.

Private Institute inspection

Before Ministry of Education, Culture, Sports and Youth officials inspect the Private Institute, photocopies or samples of the receipts and the sign as described above should be presented.

Keeping the following records
a) List of students;
b) Teaching staff record;
c) Staff salary statement;
d) Confirmation certificates (optional).

Keeping duplicated numbered receipts
Such receipts should be printed at a printing press, as it is necessary to give out a receipt for each collection of fees or other rights.

Operational information of the Private Institute

  • Submitting every year the teaching staff list etc;
  • Notifying the Ministry of Education, Culture, Sports and Youth for any changes taking place concerning the operation of the Private Institute.

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Related Links

Ministry Education, Culture, Sports and Youth
Business Setup Procedures

Related Documents

Download the Acrobat fileProcedure of the Establishment and Operation of Private Institutes.pdf
Download the Acrobat fileQuestionnaire for Private Institutes.pdf
Download the Acrobat fileI.F.1 - Application for the Establishmenof Private Institutes.pdf
Download the Acrobat fileΙF3 - Personal Data Form of Teaching Staff in Private Institutes- .pdf
Download the Acrobat fileI.F.4 - Application for the Operation of Private Institutes.pdf
Download the Acrobat fileA guide to Education in Cyprus.pdf

Last Update on: 01/07/2020 03:31:41 PM

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